After receiving six bids for the air conditioning project at Forest Park Elementary School, Sycamore Engineering was awarded the job after the Terre Haute firm submitted the lowest bid of $617,929.
Bids came in lower than Clay Community Schools Board of Trustees expected. That frees up money to replace the boiler at Forest Park.
"We've replaced seven of the nine sections in the boiler and have two more currently leaking. We don't know the reason why, but we have a couple of theories. Either the boiler is too big or material is corroding during the heating up and cooling down process," Thomas Rohr, superintendent, said.
A total of $92,000 is now available to replace the boiler. Thomas Reberger, director of building and grounds, estimated the cost of replacement at around $80,000.
"The money has already been levied and will not cost the taxpayers any additional dollars. We would just need to amend the Capital Projects Fund, which shouldn't be a problem," Rohr said.
The board voted unanimously to replace the boiler.
He said awarding the boiler bid to a different firm, other then Sycamore Engineering, might bring about conflicts and additional costs. Conflict might arise if two different firms try to work on the same lines at the same time. Or, if a different firm did the boiler project, some costs could be duplicated unnecessarily.
Rohr checked with the State Board of Accounts and was told the procedure would be legal if done by a change order or by getting quotes. He said he will make sure all steps are legal and bring then bring the proposal to members for final approval.
Bids for the preschool remodeling project came in high, though. The board decided to table the discussion to award the project bid until after meeting with architects.
"We need to see if we can narrow the scope of the project to a cost we feel more comfortable with," Rohr said.
Reberger updated the board at the last school board meeting on recent construction projects.
At Jackson Township Elementary, Reberger said the heating/cooling system is now balanced to everyone's liking. The HVAC system is digitally controlled and staff training at the school must still be done on that system.
"Our personnel has walked through the building and inspected everything. All punch list items (items noted during inspection before occupancy of the building) were corrected and hve a one-year warranty from Hanning Construction. We've place 211 tons of pea gravel on the playground, but may need to add more as it settles. Landscaping and more sidewalks will be added in the spring," he said.
The air conditioning at East Side Elementary has been calibrated and adjustments are still being made.
"Some concern from neighbors about air conditioner noise has been expressed. Engineers from Mussett and Nichols have conducted sound levels and we found we are within the city noise ordinance. In my personal opinion, it's not any louder than the semis. None the less, we plan to install an air flow diverter on the outside to reduce the level of decibels," Reberger reported.
Other business discussed included:
- Blacktop paving and sealing at Clay City and Northview High Schools will be bid.
- Interest rates will also be re-bid to try to get a lesser rate.
- More than $1,000 was approved for payment out of the Emergency Capitol Projects Fund for repairs on the North Clay Middle School roof.
- Matt Renn was hired as math teacher at the alternative school.