Contracts for 2004 was the big topic of discussion at last night's Brazil Park and Recreation Board meeting at City Hall.
The Board amended the mowing contract to include the cross country track and the north side of the big building at Craig Park. A legal notice for bids must be published twice with the first printing being Jan. 12 and the 2nd Jan. 19. Bids must be in to the mayor's office by noon, Jan 22. They will be opened at the February meeting . A contract may or may not be awarded at that meeting.
Representatives of four organizations who have contracts with the Board were at last night's meeting with comments or requests.
Board president Ruthann Jeffries started the discussion with a request of her own.
"We ask everyone we work with to respect this board as you would a board that you're involved with. I've spent a lot of time tracking people down trying to get our payments. In the future, I think we might bill through the Clerk's office with a stated period of time for the bill to be paid. If it's not paid on time, the remainder of the contract, or for the next year, could be voided."
The rest of the Board agreed with the suggestion. The organization representatives didn't disagree. Most said they simply didn't remember when the bills were due and the reminder in writing would be welcomed.
Joe Wilson asked the Board to consider reducing the amount the Senior Citizens had to pay to the Board. He thought a third of the amount was too high because their profit amount was so small.
Mike Montague, of the YMCA , requested that the Y be given first right of refusal in the contract for the use of the softball diamond.
Stephanie Zoll, also of the YMCA, discussed possible fare changes for swimming passes for the YMCA Day Care children if the Forest Park School was not available to them again this year. Installation of air conditioning at the school last year necessitated the Day Care be held at the Y. Transportation difficulties caused a decrease in participation at the pool with a resulting increase in cost to the Y.
Evelyn Brown with Steve and Nancy Withers were present for the Popcorn Festival. The first Festival was very successful and they expect it to be even bigger and better this year. They are learning as they go and would welcome more help in participation or donations.
The Festival Park fees for 2004 were discussed as they had been waived in 2003 to help them get started. Board treasurer John Tilley said there was a precedence for the 1/3 percentage as mentioned by the Senior Citizens group.
The Board discussed the possibility of charging 1/3 of the profits across the board for everyone. Some board members disagreed saying that not all organizations were the same so shouldn't be charged the same. However, it was speculated that the charges should be determined more on a businesslike manner.
Sally Schutte was present representing Rotary. She was advised that if the Board should go to a straight percentage for cost, it could impact the Rotary contract.
The Board will have a special meeting at 7 p.m., Jan. 21, at City Hall to further discuss possible revisions in contracts.
Other items of public interest were discussed or voted on at Wednesday night's Park Board meeting.
-The "No Cars" signs at the walking track are not working. The Board discussed looking into placing cable or chain around the entry's to the track to keep cars out.
-The Board voted to install an adaptic swing on the children's playground for handicapped children.
-The Board acknowledged a $500 donation from former mayor Kenny Crabb.
-The Board voted unanimously to retain the same officers as last year.