City department heads will respond to a series of questions and compile information for a 2004 report, Mayor Tom Arthur told the City Council on Tuesday. Once that information is collated, it will be presented at a February meeting.
Also during Tuesday's meeting at City Hall:
- The Shop with a Cop program was a success with a total participation of 23 children, Chief Loudermilk reported. He also expressed his gratitude to the numerous donations and help from Wal-Mart and local churches.
- The hiring process for new officers is ongoing, and nine candidates will go before the Brazil Board of Public Works and Safety on Wednesday.
- Mobile defibrillators (ADDs) have not been added to the police vehicles due to some delivery issues, but Loudermilk hopes to have those problems resolved by the end of the week.
- The latest edition of the Standard Operating Procedures manual has been distributed, and will be reviewed by the Brazil Board of Public Works and Safety.
- The police chief also informed the Council he is already working on the BPD's 2004 annual report to be presented in February.
The Public Works department has been very busy with the large amount of snow recently, Arthur reported.
Councilman James Sheese inquired about the snowplows, and the Mayor said that while there are two available, there have been some problems with the vehicles.
"With what they had, they were doing about as best they could."
Water and sewer departments
The Mayor reported 18 leaks were checked.
- After being presented with information from Clay County Humane Society Director Rick Moore, the Council decided Clerk-Treasurer Tracy Webster and Councilman Jim Sheese will represent the city in animal control contract talks with two Humane Society delegates. Ideally, the group will reach a compromise regarding the proposed cut in funds to the animal shelter, and Webster and Sheese will make a recommendation to the Council regarding future action on the contract.
In other old business, the Council approved several ordinances on the second reading:
- 31-2004, which amends Ordinance 20-2004, which makes provisions for Deputy Clerk-Treasurer Janet Wallace regarding pay rate, work hours and benefits so she may qualify and receive social security benefits and section six health and accident group insurance.
- 32-2004, which amends Ordinance 21-2004 to make provisions for retired police officers regarding eligibility to receive health benefits upon receiving disability benefits and health and accident group health insurance.
- 33-2004 for appropriations for the Brazil City Water and Wastewater Utility for 2005.
- 34-2004 for water service connections to the city's water system.
- 35-2004 for amendments regarding connecting to the city's public sanitary sewer system and violations penalties.
- 36-2004, which amends the temporary users section of Ordinance 6-1993 for establishing a cleaning and inspection fee by the Waterworks Utility for the city.
- The Council tabled Ordinance 23-2004, which amends the zone code of the City of Brazil for the rezoning of real estate within corporate limits. Arthur explained he has not yet received a civil plan.
The Council approved:
- Resolution 5-2004 to transfer funds among over- and under-budgeted line items. As it had to be passed before the end of the year, the Council voted to suspend the rules and pass the resolution Tuesday.
- Resolution 6-2004, which authorizes the Clerk-Treasurer to merge the city park and pool funds. The Brazil Park Board is responsible for both, but since the pool is not self-supporting, the budgets were separated in order to monitor costs, the Mayor explained. Merging the funds will simplify record keeping and the State Board of Accounts and Brazil Park Board have no problem with combining the two.
- Amending the collective bargaining agreement between the City and International Association of Firefighters Local No.1453 regarding payroll deductions for health insurance costs.
Future Agenda Items
- The Mayor plans to address the proposed use of Economic Development Funds to conduct a leak audit with the Indiana Dept. of Commerce. The treated water loss ratio is at 40 percent, and the city's goal is to reduce that to 15-20 percent. The cost of lost water is coming to approximately $100,000 per year, but after the studies, a master plan will be developed so the city can resolve its water loss problems.
- The Council will also address modular homes, political signs, yard sale signs and kennel licensing and ordinances.
The Brazil City Council meets at 7 p.m. at City Hall on the second and fourth Tuesday of the month.
Meetings are open to the public.
City offices will be closed on Friday, Dec. 31, for the holiday.
Board of Works
Board of Public Works and Safety members John Nelson, Bill Lovett and Mayor Tom Arthur met following the City Council meeting.
In new business, the board approved four of five water adjustments as well as amendment of the collective bargaining agreement between the city and the International Association of Firefighters Local No. 1453. Members also approved claims from the Clerk's and Utilities' offices.
The board also noted a person who previously requested an extension to clean up the property at a condemned house was in compliance.
Meanwhile, the Standard Operating Procedures manual of the Brazil City Police Dept. will be reviewed before approval at an upcoming meeting.
The Brazil Board of Public Works and Safety meets at 6 p.m. the second and fourth Tuesday of each month at City Hall. Meetings are open to the public.