The Monday evening Clay County Council meeting at the Clay County Courthouse was attended by Rita Rothrock, Mark Dierdorf, Larry Moss, Warren Stevenson, Mike McCullough and John Price. Councilman Les Harding was absent.
Funding Appropriation Changes
The County Council adopted an ordinance that reduced the amount previously appropriated in the General Budget for the jailer expense by $39,700, which was added to the surplus funds in the budget. These surplus funds were then re-appropriated to areas within the budget that required more money than was originally determined in the 2005 annual budget. Some areas that will receive additional funding because of the change included employee benefits, additional expenses at the highway department and courthouse maintenance.
Commissioner Charlie Brown presented the Council with bids for two maintenance projects at the courthouse.
"It has been 10 years since anything has been done to the windows," Brown said. The windows will be scraped, caulked and painted by one contractor, while another will fix the cracks in the concrete around the courthouse. "These two projects should bring the outside of the building up to real good shape when completed."
The two projects have a combined cost of $30,300.
Public Budget Hearings Scheduled
In an effort to determine the financial responsibility of the county, the council has scheduled Public Budget Hearings for September 6 through 8. Beginning at 9 a.m., county departments and offices will be able to present claims against the budget for council consideration until 3 p.m. The final reading and adoption of the proposed 2006 budget will be at a meeting held on Sept. 19, at 6 p.m. in the County Commissioners Court room.
County Identification Security Protection Act of 2005
Angela Modesitt, of the Recorders Office, requested that the Council take action in creating a County Identification Security Protection Fund in accordance to Indiana Code 36-2-7.5-11.
The new law requires that no social security numbers can appear on documents that are made available for public access starting January 1, 2006. A necessary purchase of new software will enable the office to automatically delete social security numbers before the documents are printed and made available for public access.
This technology must be in place before January of 2008.
Any County Recorder, or an employee of the Recorder's Office, who discloses a Social Security number without using the redacting technology after that date commits a Class A Infraction (IC36-2-7.5-12).
An additional fee of $2.00 per document page will enable the Recorder's Office to collect the funding necessary to pay for the $20,000 software package made available through ACS Company. The fee will be placed in the CISP Fund until June 30, 2011, after that time the money collected from the fee will revert to the County General Fund. The CISP Funds will be used to purchase, upgrade, implement and maintain the redacting technology.
Modesitt expressed her confidence that this built-in fee will allow the new technology to pay for itself well before the actual due date in five years. The Council agreed to study the issue until the next meeting where it will take the proper action at such time.