"The time to act is now," Superintendent William Schad told the Clay Community School Board of Trustees at Thursday's meeting. "The community has ownership in these buildings, and they're going to pay for it with their tax dollars, so they need to be involved."
With the number of student enrollments growing each year, there is concern that the Clay Community School Corporation's facilities will not be able to meet the educational needs of tomorrow's students.
"We definitely need to plan now for the future," Board President Steve Grigsby said. "To do that, we need to make sure that all levels of the community are involved so that no one can say that their school's needs were not considered. We need to make sure that everyone is involved."
Processing of the information gathered from principals, supervisors and staff members at the recent Special Session has already begun. At that meeting, individuals made presentations regarding which facilities needed urgent repairs, renovations or updating in the coming years to meet the expected growth in student enrollment.
That was just the first step in the process which could take more than that based on this year's count, the corporation can expect around an additional $125,000 in funding next year.
Field Trips Approved
A trip to experience the history and splendor of St. Louis, Mo., on May 19, 2006 for the 5th grade class at Clay City Elementary was approved by the board.
The board approved students involved in the Clay City Bible Club two-day absence while they take a trip over the Thanksgiving Holiday weekend (Nov. 21 to 27) to help the victims of Hurricane Katrina. The trip, paid for through donations and fundraisers by the group members, will not cause any expense to the corporation.
Request For Grant Application
The board approved the request to apply for the 2005/06 Gifted and Talented Grant for $16,000, which is dispersed throughout the schools.
Mileage Reimbursement Change
The board approved the mileage reimbursement for employees to be set at .40 cents per mile traveled as of Oct. 5, 2005.
New Health Insurance Information
The board tabled taking action on information regarding the new Indiana State Teachers Association (ISTA) Trust insurance rates or capping health insurance rates until a future meeting.
The Clay Community Schools Board of School Trustees schedule public meetings on the second Thursday of each month at 7:30 p.m.two-and-a-half years to complete, and may require the hiring of a company to do a feasibility study to determine the needs of the corporation.
The second step was done at Thursday's meeting: Joe Thomas, Jim Guy and Dottie King were appointed to help create a facilities planning committee. This proposed "steering committee" will work closely with sub-committees formed at the administration level, at each individual school and from interested public groups.
The idea is to access the vast knowledge and input of the community (such as local employers, industry, farming and law enforcement) while using the information obtained from staff members and teachers who best know the needs of their school.
School Board Highlights
Thursday evening's Clay Community School Board meeting was attended by Steven Grigsby, Jim Guy, Dottie King, Terry Barr, Len Fischer, Ted Jackson, Joe Thomas and Superintendent William Schad.
Highlights of the business transacted at the meeting included:
First Grading Period Enrollment Report
Superintendent William Schad reported that the number of students enrolled in the seven elementary schools are 2,120, while at the three secondary level schools there are 2,592 students, making the total number of students enrolled at the end of the first grading period 4712.
The Average Daily Membership, which is a basic head count of students enrolled, have increased by 23.8 students this year. The number of students enrolled and counted on on September 16th is sent to the Indiana Board of Education. The information is used to determine the amount of funding the state supplies to Clay Community School Corporation's budget next year. Schad told the school board