The opening of bids for the Clay County Highway Department highlighted a busy meeting of the Clay County Commissioners Monday morning.
The bids are for specified items the Highway Department would need over the course of 2008 including diesel fuel, asphalt, gravel and stone.
Commissioners Legal Counsel Eric Somheil opened the eight total bids, some of which included multiple sets of bids from the same company, but from various locations.
After a short discussion, the commissioners decided to table the approval vote of the bids until representatives of the Highway Department have a chance to look over the bids themselves.
According to the commissioners, they have the tendancy to eventually accept all bids in recent years.
"This makes it easier on the Highway Department," Commissioners President Charlie Brown said. "By accepting them all, it gives the department the opportunity to choose the best price on any given day, especially with as much as prices fluctuate, instead of locking them down to one specific company."
The commissioners will vote on the bids, which are also under advisement from legal counsel, at their January meeting.
The Clay County Health Fair was also finalized during the meeting.
The commissioners approved the date and times of the Health Fair to be Thursday, Jan. 17, 2008, from 6:30 a.m.-2 p.m.
Blood work will be taken from 6 a.m.-8 a.m., at a cost of $35, which the county will pay for all its employees.
The Prostate Specific Antigen (PSA) test will be included in the blood work itself, and the Cancer Center will be on hand to provide information about various types of cancers.
Other items of discussion at Monday's meeting included:
* The renewal of the Clerk's Maintenance Agreement which covers annual support for the office's computer software and management systems,
* A potential change in speed limit on Pinckley Street. This topic was tabled in order for the commissioners to gauge where urban districts lay and determine where exactly on the road the limits change so they can get them in line with state statutes,
* The setting of the 2008 Holiday Schedule for the Clay County Courthouse. As has been done the past 10 years or so, the courthouse will be closed on holidays similar to that of state offices, which includes recognizing Lincoln's and Washington's birthdays as additional days closed following Thanksgiving and Christmas,
* The adoption of payroll, claims and regular meeting dates. Claims will continue to be reviewed on the last Monday of each month with the time moved to 10 a.m., and regular meeting dates will be the first Monday of each month at 9 a.m., with the exception of holidays, such as Labor Day, in which the meeting will be held on the first Tuesday. Budget hearings typically coincide with the September meeting, but it was approved at the Clay County Council meeting to begin the hearings on Sept. 2, at 1 p.m., and continue the hearings on Sept. 3-4, starting at 9 a.m. each day,
* A signing of a direct deposit contract which will allow the county to electronically distribute payroll to any bank or credit union with a routing number,
* Suspending the rules and adopting a resolution to correct the plat books regarding the ownership and location of the Cory-Staunton Road,
* Approving a Road Usage Agreement for the Headwaters Project, along with a $50,000 bond agreement which will cover costs incurred from damage to the one-half mile stretch of road the project will use to transport fine coal product by the way of heavy trucks,
* Accepting an Interlocal Agreement with the City of Brazil for work on a one-mile stretch of Pinckley Street. The county will provide the heavy equipment used to work on the road. The agreement will now go the Common Council of the City of Brazil for their consideration,
* Officially adopting a new Personnel Policies Handbook for all county employees, and
* Approved work on the intersection of County Roads 1100 North and 200 West to change it from a two-way stop to a three-way stop as part of a federal bridge project.
The next meeting of the Clay County Commissioners will be Monday, Jan. 7, 2008, at 9 a.m., in the Commissioners' Court of the Clay County Courthouse.