[The Brazil Times nameplate] Mostly Cloudy ~ 63°F  
High: 64°F ~ Low: 41°F
Tuesday, May 3, 2016

CCSC changing system which calls substitutes

Thursday, August 21, 2008

Dan Schroeder
Substitute and the teaching staff of the Clay County School Corporation are going to notice a change in how they are called to work.

Clay Community School Supt. Dan Schroeder announced at the last school board meeting the integration of AESOP into the school corporation.

AESOP is an automated substitute placement service. It automatically processes the substitute placement and the absence management of teachers and faculty.

Substitute teachers can apply for jobs through the phone or Internet. They may also receive automatic notification of open positions.

There is no requirement of hardware or software and access to the service is allowed at anytime anywhere.

Teachers can plan when they will need to take a day off or if an emergency arises, all they have to do is call a toll-free number or log onto the web at http://www.frontlineplacement.com/educat....

Then the system will automatically contact the substitute teachers on the lists managed by the school district.

A skills-matching/preference list is in place to ensure that the most qualified substitute is placed in the classroom.

"I learned about this program through a workshop at West Central Indiana Education Service Center," Schroeder told The Brazil Times. "It is a better system than the one we have in place and it will make the teachers and substitute teachers happy."

The AESOP program is designed to alleviate the stress of finding a substitute teacher for the classroom.

Substitutes can also go online or call a toll-free number and indicate the days and times that they are available, and this, with the specialties list, will help to place subs in the classrooms.

Administrators will be contacted on which employees are absent, why they are out and who is the substitute in their classroom.

The program offers payroll interface ready reports, substitute teacher performance reporting and an absence data analysis and reporting.

"If substitutes are unable to attend any of the scheduled meetings, then contact the central office by calling 443-4461," Schroeder said.

AESOP meetings

The Clay Community School Corporation has set up three meetings to inform teachers and substitutes about the AESOP system:

* Clay City Jr./Sr. High School: Aug. 26, 2008, at 4:15 p.m., in the Auditeria,

* North Clay Middle School: Aug. 28, 2008, at 4p.m., in the Commons

* Brazil Public Library: Aug. 29, 2008, at 10 a.m., in the public meeting room.

Note: The nature of the Internet makes it impractical for our staff to review every comment. If you feel that a comment is offensive, please Login or Create an account first, and then you will be able to flag a comment as objectionable. Please also note that those who post comments on thebraziltimes.com may do so using a screen name, which may or may not reflect a website user's actual name. Readers should be careful not to assign comments to real people who may have names similar to screen names. Refrain from obscenity in your comments, and to keep discussions civil, don't say anything in a way your grandmother would be ashamed to read.

I was wondering why this man is so againist boy scouts & girl scouts. He will not even allow forms to be passed out in the class rooms & He also wants to stop allowing the meetings in the school. I think this is crazy . Kids need programs to do after school & keep them out of trouble.

-- Posted by kd323 on Thu, Aug 21, 2008, at 9:12 PM

I am just wondering why this money is not actually spent on the education of the students. This school system has some MAJOR problems that needs to be addressed before the state is called in to take over.

-- Posted by smoke20fan on Fri, Aug 22, 2008, at 7:09 AM

I was under the impression that the public had a right to use schools for events. Maybe I am mistaken.

-- Posted by localgal on Fri, Aug 22, 2008, at 7:54 AM

I am missing where this was mentioned in the article? Where does it talk about groups using schools for "extra" activities?

-- Posted by sassypants on Fri, Aug 22, 2008, at 9:17 AM

It doesn't .. I was just responding to the comments posted.

-- Posted by localgal on Fri, Aug 22, 2008, at 12:43 PM

Use of School buildings and Grounds policy



The following statements of policy and regulations shall govern the use of the buildings, facilities, and equipment of Clay Community Schools.

I. The buildings, grounds, and equipment of the schools of Clay Community Schools are primarily for the use of the boys and girls in school and the activities sponsored by the school.

II. Public use of buildings, grounds, and equipment will be allowed by the Board when such use does not hinder or hamper the school program.

III. In case of a conflict between a scheduled school event and a proposed event necessitating rental of school buildings, grounds, or equipment, the school program, if requested first, will always take precedence.

IV. When buildings, grounds, and equipment are used by groups outside the school program, a rental fee may be charged as established in the rules and regulations governing rental of buildings, grounds, and equipment of Clay Community Policy handbook was revised and approved by Board of Trustees on May 8, 2003

Schools. Interpretation and implementation of the rules and regulations rests with the building principals.

V. Use by public groups of the buildings, grounds, and equipment of Clay Community Schools will be restricted to non-commercial organizations or to commercial organizations whose meeting or program is deemed non-commercial in nature and intent and in the best interests of Clay Community Schools and community. Public groups are further defined as not-for-profit, charitable, and public service clubs or organizations whose primary purpose is serving the Clay Community and the youth of the community.

VI. Interpretation of the non-commercial intent and nature of a commercial organization applying to rent buildings, grounds or equipment, and whether such rental is in the best interests of Clay Community Schools and community will be the responsibility of the Board of School Trustees. Also, groups whose service to the Clay Community is not clearly defined may be referred to the Board of School Trustees.

VII. Organizations such as the PTO, Band Boosters, Athletic Boosters, etc., and other organizations whose primary purpose is youth activities may use the school facilities without charge, but the organizations must follow the same regulations as all other groups. Said groups will, however, assume responsibility for the payment of custodial/domestic services. The groups must receive permission from the school principal before any activity is planned and/or any publicity is announced.

VIII. Use of the equipment is prohibited when said equipment is to be used away from the school premises, or when said use is deemed personal in nature and intent except as approved by the Director of Buildings/Grounds.

IX. Whenever the kitchen or kitchen equipment is used, a school cook must be contracted to oversee the use of said equipment.

X. Any group using any school facility shall provide proof of insurance for liability coverage.


1. The use of all facilities for any purpose shall be cleared through the building principal and the Director of Buildings and Grounds.

2. The use of the building will be strictly confined to the areas designated.

3. Gambling, drinking, use of tobacco products, and/or possession of intoxicants, or drugs on school property is specifically prohibited.

4. No furniture or equipment, including pianos, stage equipment, audio-visual equipment, etc., shall be used or moved without approval from the principal.

5. The school corporation shall not be responsible for injuries, damage to or loss of property, upon school premises sustained by parties participating in a program, or to any patron attending said program.

6. The use of special equipment shall be permitted only when operated by Policy handbook was revised and approved by Board of Trustees on May 8, 2003

school employees or other persons authorized by the school principal.

7. No signs, displays, or materials may be attached to or nailed against walls, windows, woodwork, blinds, draperies, grounds, or drives without approval from the principal.

8. All rights for the operation of concessions are reserved by the school principal.

9. Food or drink shall not be taken into areas except as designated concession areas.

10. Established parking areas shall be used for all vehicles. At no time will cars be allowed on the grass areas.

11. Any group using school facilities and/or grounds shall be responsible for leaving the facilities/grounds in the same condition that they found them.

12. Failure to comply with any of the above rules could result in denial for future use of the facilities.

Policy handbook was revised and approved by Board of Trustees on May 8, 2003



A. School sponsored group ----------------------------------------Custodial/security fee

Cafeteria worker

B. Non-school sponsored group-----------------------------------Refundable deposit

Rental Fee

Custodial/security fee

Cafeteria Worker

Refundable Deposit (may be waived) ------------------------------------------ $100.00

Custodial/Cafeteria/Security Fee--------------------------------------------------- $15.00/hr

Rental Fees: Auditorium*---------------------------------------------------- $50.00 first hour;

---------------------------------------------------------------------$15.00 each additional hour

Outside Facilities------------------------------------------------$30.00/day

*Additional charges may be requested because of lights, services, sound and light technicians, etc. for Auditorium use.

The Director of Buildings/Grounds will determine which facilities can be used. All rental fees are to be paid to Clay Community Schools. All personnel charges are to be paid to Clay Community Schools. See appendix __ for lease form and application .

-- Posted by FlyinLion on Fri, Aug 22, 2008, at 9:10 PM

As to why we are spending money on AESOP, the article stated that it relieved the stress of finding a substitute. I have heard of an instance where a teacher tried to cover two classrooms and was caught by a parent. If the use of this system will end paying a person who didn't show up for work, it will be worth the cost difference of the system that it is replacing.

-- Posted by FlyinLion on Fri, Aug 22, 2008, at 9:18 PM

I Really don't think that ever happened... contrary to your belief most teachers are way to busy to cover two classrooms. Once again I think you make stuff up

-- Posted by blue357 on Wed, Aug 27, 2008, at 9:21 PM


If you read my comment closely, you will note that I "heard" of the incident. I "heard" of the incident on Aug. 8, 2008. I keep a log of such things. If I had observed this first-hand, I would be able to tell you the exact time, as I would have made a copy of the complaint that I would have filed with the school.

Leo L. Southworth

-- Posted by FlyinLion on Thu, Aug 28, 2008, at 9:44 AM

FlyinLion ~ "Heard" is a lot different than "witnessed" ~ your "heard" comments are nothing more than unsubstantiated propaganda ~ your little way of stating "untruths" to further your own agenda ~ blue357 is absolutely right ~ YOU DO MAKE THINGS UP !!!!!!!!!!!!!!!!!!!!!!!!!

-- Posted by karebabe on Thu, Aug 28, 2008, at 9:52 PM


He heard it from me and it was one of my daughter's teachers and it happened last school year. More than one time. Several students complained and one other parent and I went to the school and had a conference with the teacher and principal. The teacher was wrong. He/she was reprimanded and told not to do it again as it left one class unsupervised while they were in the other. I do not know personally if it has happened at other times with other teachers or in other schools but it has happened. Hopefully the matter has been taken care of and will not happen again. That is why I am not even identifying the gender of the teacher as they have [and should]a chance to improve according to the rules of the corporation but it is in their record in case it should happen again. THEN more than a reprimand should occur. The teacher admitted it. I was there. So was the other parent. So was the principal. Enough said?

-- Posted by Jenny Moore on Sat, Aug 30, 2008, at 2:49 PM

Respond to this story

Posting a comment requires free registration: