The Common Council of the City of Brazil recently conducted a special meeting to modify the city's Personnel Policy Handbook.
The last time the city thoroughly reviewed the handbook was in 2004 and Mayor Ann Bradshaw said changes were necessary.
"The handbook has needed to be cleaned up for a long time," she said.
Other than fixing numerous grammatical errors, one of the biggest changes regarded the city's insurance policy.
The city officially switched its health insurance coverage to Anthem Lumenos HRA on Aug. 1, and the handbook had to be modified to reflect the change in coverage.
In recent years, the city had covered 100 percent of its employees' health, dental and vision premiums, but is currently covering 90 percent of the costs.
"The new policy states employees will be responsible for paying a portion of the premiums," Bradshaw said. "We did not list a specific amount because insurance coverage has the potential to change from year to year."
Another major change the council made was to make the policy on vacation pay more specific.
"We wanted to correlate the amount of vacation pay with the amount of hours per week an employee works," Bradshaw said. "If an employee works an average of 30 hours a week, they will be compensated at the same rate when on vacation."
The council also made minor tweaks to the policy on transfers, cleaned up the grounds for immediate termination and added information to the policy regarding the use of city vehicles, tools and equipment.
If an employee receives more than one serious traffic or vehicle violation in a six-month period, they will not be allowed to drive any city vehicle. Also, if an employee receives a citation, on or off the job, for driving under the influence, they will be suspended from driving city vehicles until proof of rehabilitation is provided to the city.
While the council did make revisions and updates throughout the entire handbook, they will conduct a second review at the December meeting.
The next meeting of the Common Council of the City of Brazil will be Tuesday, Dec. 9, at 7 p.m., in the Council Chambers at City Hall.