Sometimes it is better to be clear on all the information.
During a special meeting Monday, the Clay County Commissioners opened quotes for two separate bridge projects. One (Bridge No. 245) is located in Lewis Township on County Road 400 West, 0.2 miles north of CR 1350 S, and the other is located on CR 1300 N., near CR 450 W.
The commissioners received four quotes for each project with Allender Trucking, Inc., Brazil, providing the lowest quote on both ($48,300 for Bridge 245; $42,500 to replace two tank cars on CR 1350 N.) compared to those from L & B Construction, Brazil ($71,900; $46,200), Brown's Land Improvement, Inc., Staunton ($56,826; $47,270), and BLS Contractors, Bowling Green ($62,000; $44,900).
Commissioners' President Charlie Brown expressed concern that Allender Trucking may not have a full understanding of what these projects may entail with how low its bid was for the work on Bridge 245, compared to the other received quotes.
"I don't have a problem with any of these companies, but we're hanging a lot on the line on these bridges with no engineering," he said. "Everyone deserves the opportunity to get work, but I would like to meet with them to ensure they know what they are getting in to."
Brown added there have been minor issues with contractors on recent bridge projects regarding the cleaning of the job site, which Commissioner Paul Sinders provided an option for a solution.
"We could start making partial payments to the contractor and they would not get the final payment until the full job is done," Sinders said. "This would include the contractor having to remove the brush, cleaning up the site and other responsibilities."
Brown responded by saying maybe the specifications provided for the work has not been detailed enough.
"There's also the chance that we may need to be a bit more thorough with our specifications," he said. "We put a lot of effort into the quotes, but at the same time, we're not engineers."
The Commissioners decided to take the quotes under advisement and scheduled a special meeting for Thursday, at 10 a.m., in the Commissioners' Courtroom at the Clay County Courthouse, to try and meet with representatives from Allender Trucking, Inc., to discuss the potential bridge work in both situations.
In other business during Monday's special meeting, the commissioners:
* Approved a road usage agreement with Jarvis Coal, LLC, Terre Haute, in which the county would make repairs to the parts of CR 500 W., south of Coalmont, the company is using and bill them for the costs. The agreement was amended to allow future disputes regarding excess work or costs, if there are any, to go before the commissioners for review,
* Approved a contract for Briley Ditch, which allows the area to either be mowed or tilled, depending on the need, in order to keep it maintained with Environmental Protection Agency (EPA) standards, and
* Briefly discussed options for security lighting at the 4-H Exhibit Hall and Extension Office. Sinders said he is still waiting for information from Duke Energy about what kind of lighting would be best and the potential costs.
The next regular meeting of the Clay County Commissioners will be Monday, April 6, at 9 a.m., in the Commissioners' Courtroom at the Clay County Courthouse.