Recently, the organization met for its monthly meeting and Vice President Tony Harper provided an update regarding the fair.
The event has been scheduled to take place Friday and Saturday, May 28-29, as a tune-up for the Indianapolis 500.
It will be set up in the parking lot behind Traditions, 105 E. National Ave., Brazil.
At its March meeting, the organization received a diagram, provided by Harper, showing how the festival would be set up.
The diagram included two staging areas for alcoholic beverages, picnic tables in two spots, an area for ticket purchasing and bracelets, a stage, staging area and entertainment act entrance.
In addition, the diagram included an area for Porta-Johns.
Harper told the committee he had secured access for flatbeds, which would serve as a stage for the entertainment, and he had also been in contact with several vendors.
Harper said he has started inquiring about insurance for the event, but had not pursued the possibility of hiring security. Harper added Duke Energy had agreed to donate items to help with the necessary amount of additional electricity.
In regard to entertainment acts, Harper told the committee some of the initial acts he had contacted were now expressing interest in payment for performance. He then proposed making the event a Battle of the Bands with money from the event going to the winning acts.
Meanwhile, the organization learned its interest in obtaining the former Meridian Forest Historical District's 501(c)3 through transfer may have hit a snag.
"It's been very interesting," committee member Teresa Chaney said.
She told the organization members the possible transfer would probably not work, adding the process of reviving the proposed transfer could also be pricey.
Harper said the organization has the necessary items in place to attempt to obtain its own 501(c)3, but money would be an issue since the non-profit organization is still in its infancy.
"We are running into obstacles," Harper said.
He added the committee had to adjust its by-laws in order to become 501(c)3 compliant, to which it voted unanimously to do so.
In other business, the organization appointed committee chairs, following a four-point approach used by Indiana Main Street.
The organization appointed Edie Richards as its Design Chair, Toni Carter as the Organization Chair and Dick Boyce as the Economic Development Chair.
The organization meets regularly on the first Thursday of each month at the Brazil Public Library. Its next meeting is scheduled for 6 p.m., April 1.