City officials met with representatives of Umbaugh and Associates, Bingham McHale, both of Indianapolis, and Hannum, Wagle and Cline (HWC) Engineering, Terre Haute, Monday, to discuss the current status of the project planning.
"The application for the Office of Community and Rural Affairs (OCRA) Grant was sent out April 15, and if there are no issues, the notice of the grant award could come within the next week," HWC Engineer Matthew Pierce said. "Once the notice of award is given, the projects would have to be completed within 18 months."
In previous meeting, an option had been discussed about the possibility of building the water tower near Interstate-70 after the one at Craig Park was completed. However, with the time restriction, a new suggestion was made.
"We could accept the bids on the water towers at the same time and still start on the one at Craig Park in July," Pierce said. "But, we could provide a delayed notice to proceed on the one at I-70 so construction would not begin on that project until somewhere around January. This would mean they would fit within the time period allotted, and they would probably be completed at about the same time."
Mayor Ann Bradshaw said that idea sounded good, but nothing was set in stone on the matter.
Pierce added all permit applications have been sent in as well and are now waiting for approval on a few of them.
With the majority of the paperwork completed, the anticipated schedule is slowly coming into focus.
Plans were put into place to advertise for bids shortly after the city receives authorization from the State Revolving Fund (SRF), which is anticipated to come May 3. After the advertisement runs, there will be approximately three weeks before they are opened, which is tentatively schedule for 1 p.m., June 2.
"With this being such a big project, we want to give contractors ample time to prepare their bids," HWC Professional Engineer Brian Pohlar said.
A pre-bid meeting to discuss specifications with potential bidders was set for 10 a.m., May 17, in which contractors are encouraged to attend, but is not mandatory in order to submit a bid.
While the bids are set to be opened June 2, the awarding of contracts would not come until approximately June 30, which is subject to change depending on how long it takes for permits to be awarded.
Due to its proximity to the Clay County Airport, the water tower at I-70 may have some additional requirements.
"As part of the permit from the Federal Aviation Administration (FAA), we will likely have to add lights to the top of the tower," Pierce said. "Also, there would be paint color requirements. For example, painting it a light blue color would probably not be allowed, but white would be acceptable."
Following the meeting HWC representatives stayed to conduct a final plan review for all the projects with city officials.
Pierce explained the full scope of the projects has been split into five divisions to provide opportunities for more contractors to provide bids for only a certain section of the project. The five divisions are:
* Division A -- Distribution system (water mains, meters, hydrants, etc.),
* Division B -- Well field,
* Division C -- Interstate-70 elevated water tank (250,000-gallon capacity),
* Division D -- Craig Park elevated water tank (750,000-gallon capacity), and
* Division E -- New booster station/SCADA system.
For assistance in determining the best options for fire hydrant replacement, Brazil City Fire Department Chief Jim Smith was asked to provide suggestions which would help the department improve fire protection in the areas where new water mains will be installed.