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Monday, May 2, 2016

County Commissioners hear multiple proposals

Tuesday, May 4, 2010

Multiple proposals were made during Monday's meeting of the Clay County Commissioners which requires more time and consideration before final decisions are made.

A representative from Pitney Bowes, Indianapolis, brought a contract proposal for a new postage meter for the Clay County Courthouse.

The county is currently utilizing a meter provided by Neopost, under the terms in which a semi-annual payment of $535 is to be made.

The proposal from Pitney Bowes would be for either $122 per month for four years, or $141 a month during a three-year term.

Under the current agreement with Neopost, a new rate chip (approximately $264) has to be purchased whenever postal rate changes take effect, while the changes could be made through a download with Pitney Bowes and is included in the overall cost.

Commissioner Paul Sinders requested the representative look into whether or not the monthly cost for the four-year term could be placed on a three-year term before a final decision is agreed upon.

Meanwhile, bids were opened regarding the completion of the 2012 Reassessment.

Indiana Assessment Services provided a bid of $345,285, while Tyler Technologies, CLT Division, Dayton, Ohio, which had been conducting reassessment the past couple of years, provided a quote of $202,000.

Tyler Technologies (Indianapolis Office) Appraisal and Tax Division Project Supervisor William A. Birkle said while the contract would run from July 2010-March 2012, they would begin work as soon as the contract was signed if their bid was accepted.

In order to analyze the scope of work included with the bids further with Clay County Assessor Mark Barnhart, the commissioners took the matter under advisement and plan to make a decision during a special meeting set for 10 a.m., Monday, March 10.

Proposals for bridge inspection work were also opened during Monday's meeting.

No prices were included in the proposals, only the scope of work from six companies -- Burgess and Niple, Beem, Longest and Neff, DLZ, Clark Dietz, USI Consultants and United Consulting, all of Indianapolis. However, the cost of bridge inspection is funded 80 percent federally and 20 percent locally.

Due to Indiana Department of Transportation (INDOT) requirements, the commissioners will have to analyze and provide a weighted rating on each of the companies, which will have to be reported to INDOT before a company may be chosen.

Because of the need for further analysis, this matter was also taken under advisement.

In other business during Monday's meeting, the commissioners:

* Discussed the need to retire county cell phones that are no longer in use, and may consider dropping the county's cell phone plan in favor of allowing employees to have their own cell phones and providing a per diem for work usage,

* Approved a contract proposal provided by Clay County Surveyor John Keller for a summer intern. The intern would assist with the GPS system and in finding cornerstones. The Surveyor's Cornerstone Fund will be the source for compensating the intern,

* Signed a contract with the state allowing for the release of $71,500 in grant funding for the Energy Efficiency and Conservation Block Grant which allows energy efficient lighting to be installed at county-owned buildings, and

* Emphasized that the prices set for parcels that were included in the Commissioners Tax Certificate Sale were effective for that day only. Residents have inquired about purchasing parcels not sold in the sale, but they revert back to the county-wide tax sale and are at the cost of delinquent taxes and penalties.

The next regular meeting of the Clay County Commissioners will be 9 a.m., Monday, June 7, in the Commissioners' Courtroom at the Clay County Courthouse.



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