A total of 14 companies, none of which are located in Clay County, submitted bids on at least one of the five divisions of projects. Bids were opened during a meeting Wednesday, led by representatives from Hannum, Wagle and Cline Engineering (HWC), Terre Haute, along with Mayor Ann Bradshaw and Angie Pappano, Vice President for Kenna Consulting and Management Group, Inc., Indianapolis.
The projects were split up into the following divisions for the contractor's consideration:
* Division A -- Distribution system (water mains, meters, hydrants, etc.),
* Division B -- Well field,
* Division C -- Interstate-70 elevated water tank (250,000-gallon capacity),
* Division D -- Craig Park elevated water tank (750,000-gallon capacity), and
* Division E -- New booster station/SCADA system.
All of the proposals were taken under advisement for further review by city officials, but if the lowest bids were taken in each of the five categories, the total cost of the projects would be $4,176,787.20, while the total of the highest bids came out to $5,839,427.
However, there are also multiple additional options for officials to consider before accepting bids.
Included in the specifications for Divisions C and D (water towers) were base bids and an second option. For the tower at Interstate-70, the main bid is for a spheroid-style tank, while the other option was for the multi-leg style. For the Craig Park tower, a composite tank was the base bid, while the multi-leg -- which is similar to the current tower -- was the second. In both cases, the multi-leg style tanks came out to have the lower bids, so when the lowest base bids on the first option are taken into the equation, the total increased to $4,633,861.20.
In addition, there was an alternate bid included in the package for the tank at I-70, which accounts for possible cosmetic needs and changes, such as the paint color and logo(s). The bids on the alternate came in between $8,000 and $15,000.
HWC Engineer Matthew Pierce told The Brazil Times bids for alternative projects were also requested for Division A.
"The alternates were for additional projects the city would like to have completed if the costs came in under the total funding from the grant and State Revolving Fund loan," Pierce said. "The three alternate bids are for 85 additional hydrant replacements because some are included in the base bid, 1,000 meter replacements and work on the mains near the I-70/Frontage Road area."
If officials accept the lowest bids on the alternates, although none must be accepted, the total cost of the three projects would be $766,985, while the highest possible cost would be $1,120,715.50.
If the alternates are added to the project list, the lowest cost of the projects would be between $4,943,772.20 and $5,400,846.20, depending on the style of water tanks that are chosen. These amounts do not account for the grant administration and engineering costs accrued to this point.
However, there appears to be plenty of breathing room based on the amount of funding the city could be receiving.
Last week, the city received confirmation it had received a grant from the Indiana Office of Community and Rural Affairs for Community Development Block Grant funding under the Disaster Recovery Fund, Appropriation 2 in the amount of $2,222,872. The city is still waiting on the possible closing of a SRF loan for a maximum of $5,930,000, meaning the city could have a total of $8,154,872 in funding for the projects.
The bids will remain under review and will be up for possible approval during a public meeting of either the Common Council of the City of Brazil or the Board of Public Works and Safety, in which a date has not been set.