During Tuesday's meeting, the Clay County Commissioners approved two separate motions for the purchase of equipment and the installer of retrofitted light fixtures as part of the Energy Efficiency Community Block Grant.
Dave Pickett -- a representative with Midwest Lighting Solutions, Indianapolis -- which is the supplier, informed the commissioners he was conducting an audit of the lighting fixtures at the Clay County Courthouse, Clay County Justice Center and Clay County Highway Department Tuesday to ensure he would be able to order the correct kits and equipment for the retrofit.
"Once the order is placed, it should take 2-3 weeks for the kits to come in," Pickett said.
The commissioners agreed that with the entire project needing to be completed by Dec. 31, they had to take action immediately and gave the go ahead to purchase the supplies.
"I really don't think we can put off making a decision on this until August," Commissioner Paul Sinders said. "We need to get this project started as soon as possible so it can be completed by the time the grant ends on Dec. 31."
With only one quote provided for installation work, the choice was easy, but the terms had to be worked out.
Edwards Electrical and Mechanical, Inc., Indianapolis provided a quote for a total of $31,965 across the three buildings, but it was more than was budgeted in the grant.
With this information, Commissioners' President Charlie Brown contacted a representative with Edwards on the phone during the meeting to inquire if the company would be willing to do the work for the budgeted amount, to which he received verbal confirmation. The verbal agreement included the addition of a performance bond to the contract, which will be drawn up by Commissioners' Attorney Eric Somheil and sent to Edwards for signing.
Meanwhile, the commissioners accepted a petition to vacate a pair of alleyways in Perth.
Joleen Klotz, representing McDonald Law Office, Princeton, Ind., presented the petition on behalf of residents Jacqueline Helt, Melissa Vansickle and Rusty and Evelyn Vansickle.
The petition requests the alleys between Chestnut and Walnut streets, along with the one between Railroad and Poplar streets in Perth be vacated, in part, because of overgrowth.
Klotz said ownership of the alleys would be split equally among the petitioners, based on the location of the respective land ownership, and easements are included in the petition for utilities.
With the petition's acceptance, notices will need to be sent for a public hearing, which will precede final action on the matter. The public hearing will take place at 9:30 a.m., Monday, Aug. 2, during the commissioners next regularly scheduled meeting.
"Even with all the adjacent landowners in agreement to vacate the alleys, I believe state statutes require us to have a public hearing," Somheil said. "We want to provide the opportunity for those to object, if they choose to."
In other business during Tuesday's meeting, the Clay County Commissioners:
* Authorized the purchase of a two-wheel-drive sport utility vehicle for the Clay County Sheriff's Department. Chief Deputy Rob Gambill said the vehicle, which would be purchased with Federal Equitable Sharing (Drug Forfeiture) funding, will be utilized by one of the K-9 deputies.
As part of the authorization, the commissioners moved to include the vehicle on the county's insurance.
The cost of the vehicle will not exceed $38,000, which includes being fitted with the law enforcement package. Gambill added the SUV will be replacing a car currently being used by the department.
The next meeting of the Clay County Commissioners will be 9 a.m., Monday, Aug. 2, in the Commissioners' Courtroom at the Clay County Courthouse.