What began as a discussion on cost savings has evolved into a possible change in policy. Beginning Jan. 1, the Building and Grounds Director and Transportation Director are to use corporation-owned vehicles instead of receiving mileage reimbursement. Both are to take notes for three months and report back to the board during the regular April meeting.
"The concern that generated this topic was because some of the reimbursements given out were enough to purchase a new vehicle," board member Amy Adams said. "The reimbursements were running from $300-$500 a month. So when this was first suggested, it was because of that. Through the conversation we asked is it possible for the two administrators who do the most running for their job to use corporation-owned vehicles."
Adams explained how both individuals are in charge of their own departments and how if they worked the scheduling and their staffing correctly then there should always be a vehicle available to them, therefore, eliminating their need to receive a mileage reimbursement check.
"The gentlemen who work at the bus center are tied to the bus center all day with the exception of when they are running to fix a bus, bring one back or buy parts," she said. "For grounds and maintenance, I know we have a few more of them then transportation, but I don't know if they are running in all directions at different times. So I'm thinking there should be two unattended corporation-owned vehicles to be used."
Though Transportation Director Tom Reberger told the board that if that policy had been in place earlier that day then he would've driven a 4-wheel drive dump truck that has a sand spreader and a snow plow blade mounted on it.
"All the other vehicles were out," he said.
Instead of creating the a new policy and putting it into place, the board voted to give both Reberger and Transportation Director Frank Misner three months to take notes and do a practice run. Concerns were raised by Reberger about having to drive into Brazil to pick up a vehicle when there could be a situation taking place at a building that needs his urgent attention.
"I get alarms and I respond," Reberger said. "As I was getting ready to leave to come out here I got a call about Van Buren. Granted, it was two miles away, but I went to Van Buren and I have three maintenance men working now on a busted pipe."
Reberger explained how the ten minutes he would spend driving to Brazil to get a vehicle could easily be avoided because he could be at the building taking care of the problem. Though discussion continued, the ultimate decision was up to the board.
"I am going to do whatever you direct me to do," Reberger said. "Whatever you direct me to do, that is what I will do. But there will be complications."
The next meeting of the Clay Community School Board of Trustees will be Thursday Jan. 13, at 7:30 p.m., in the media center at North Clay Middle School.