The board received bids from Barrett's Excavating, Center Point ($26,000), and Knust Excavating, Brazil ($25,000), and after brief discussion awarded the work to Knust, as it provided the lowest bid.
A brief description of the work, which should be completed in the next couple weeks (weather pending), was also provided during the meeting.
With the unique shape of the area of the collapse, which is on South John Street, metal slip forms will be fabricated to allow pre-stressed concrete to be poured in sections for an easier fit. The concrete for the drainage tunnel will also be 6-inches thick.
Meanwhile, the board approved a contract for Information Technology (IT) support for the city.
City Attorney Traci Lawson said the contract with the current vendor, BlackInk IT, Indianapolis, has expired, and the city has been receiving its support from the company on a month-to-month basis.
She added the current proposal from BlackInk is for a cost of $1,995 per month, while the cost from another vendor is much lower.
The board reviewed a pair of proposals from Technology Resource Unlimited, LLC, Martinsville, Ind. Both proposals included an unlimited amount of remote IT support, but differed in the amount of on-site support.
The proposal for eight hours of on-site support came with a cost of $400 per month, while the 16-hour proposal was for $550 a month.
Brazil Water Office Manager Sheryl Hill told the board either proposal would work as the contract with BlackInk allowed a maximum of eight hours on-site support per quarter.
After confirming there are no travel costs added and the contract may be switched between the two proposals at any time, the board unanimously approved the option with 16 hours of monthly on-site support.
"I think with the additional on-site time allowed for only an additional $150, it is worth it," board member Bill Lovett said.
In other business during Wednesday's meeting, the board approved claims from the clerk and utility offices, along with approving a refund to be paid to Country Mark Cooperative, LLP, which is the broker for the oil produced from city wells.
Lawson explained a new "title opinion" was created near the end of 2010, which gave the city less land area for its percentage of the one-eighth royalty, which resulted in an overpayment of approximately $2,400.
"The split was 40/100, but after the updated title opinion, the city's portion of the split became 40/120," she said. "Right now, all the proceeds from the wells are being held in an escrow account, which will be released to the city once the new agreement is signed."
The board unanimously agreed to approve the new agreement and make the refund payment.