The City of Brazil's planning and zoning office gave the school corporation permission for a two-year contract for the current location on Depot and State streets.
However, the structure is temporary and the city wants a permanent structure.
Brazil Planning Administrator Stacy Gibbens was present at the meeting to talk to board members and clarify the planning and zoning commission.
The office, which is used for dispatch communication and bus routing, has now been doing business at the location for two-and-one-half and exceeded the allotted time.
School board members have been working on finding a new property to house the office, but still have not come to a decision.
The other issue involved with the current office building is its size. The office is small and does not have enough room to accommodate those who may visit the site.
"During the day there are usually not more than three or four people at the office, but before or after a route, we may have 20 people," CCS Transportation Director Frank Misner said, who later explained there is barely room to walk around the office.
School board members asked Misner at the meeting Thursday if the office needed to be housed directly next to the bus garage.
"The fuel is there 24 hours a day. If we move the office away from the garage and fuel, then it opens it up for more problems down the line," Misner explained.
Some have suggested buying a modular to use, but others are worried the modular wouldn't hold up in inclement weather (like a tornado) and wouldn't serve as a practical permanent structure.
A modular was estimated at $50,000.
The school board plans to have a working session to ensure they make the decision that is most beneficial.
The board is considering using the Williams property, the gravel lot adjacent from the current transportation office, and the former office property.
Board members Amy Burke Adams and Rob Miller agreed that "it really wouldn't be wasting the money because we could use the building as part of the main office or it would increase the value of the property if we wanted to sell it."
The next school board meeting is at North Clay Middle School Thursday, June 9.