The City of Brazil has moved one step closer to paving some roads.
During Wednesday's meeting of the Common Council of the City of Brazil, a resolution was passed appropriating $85,000 within the Rainy Day Fund for the purpose of paving roads.
Of the total, $75,000 was set for upcoming paving of parts of Lenox, Davis and Olive streets, along with a portion of Vandalia Street, near the Edgewood subdivision.
The remaining $10,000 was appropriated for the parks to allow additional paving within Forest Park.
Brazil Parks Board President Ruthann Jeffries told the council there are four sections of road in the park that have been identified as needing work. She added the estimates received for those areas range between $11,500-$13,300.
However, with assistance from another local agency, the cost for each road could be cut in half.
"We are seeking assistance from the county by using their equipment, like on the Pinckley Street project," Parks Board Treasurer Linda Messmer said. "Their reaction has been favorable, but it would have to be at their convenience since they have their own projects to do, and it also depends on where fuel prices are since they are higher now than what was budgeted. We understand it would be done when and if they can, but if they are able, we might be able to pave two of the sections."
She added the Parks Board has another $2,500 available in its non-reverting fund, which may also be put toward the paving.
The council also approved the appropriation of $22,100 within the Parks Fund.
Messmer explained the parks had a $208,000 budget for 2010, which was followed, but when the second round of property tax funding came in at the end of the year, additional funds were available due to the Local Option Income Tax.
"When the additional funding came in, which was about $26,000, there wasn't time to spend it," Messmer said. "However, we were able to roll that amount over to this year and we only need $22,100 of it to cover encumbrances we have encountered so far."
She said the funding would cover the costs of treating the playground and bridges, pool needs, the installation of a drain in Forest Park for the greywater that builds on the grounds of Forest Park and the additional cost of liability insurance, which doubled to more than $12,000 for this year.
Meanwhile, the council conducted an in-depth discussion regarding the city's credit card policy.
The council has worked for a few months to update the current policy to meet Indiana State Board of Accounts (SBOA) regulations, however, discussion has been ongoing regarding the amount of credit cards the city should have.
Council member Steve Lamb asked what the consequences would be if the city were to get rid of all of its credit cards, which initiated the conversation about times when the Water or Wastewater departments would need to purchase an item outside of City Hall's hours of operation.
City Attorney Traci Lawson said the water department uses its card for the purchase of tools and parts at times City Hall is not open, since it is a 24-hour-a-day operation.
It was then suggested reducing the amount of credit cards down to two or three, with one apiece being held in the Clerk-Treasurer's Office, Brazil City Police Dispatch and the Water Treatment Plant.
Lawson explained she had made changes to the policy which require receipts from credit card purchases be turned in to the respective department head, which would then be turned in to the Clerk-Treasurer.
With multiple options to consider in the matter, the council voted to table the issue in order to review all the possibilities.
In other business during Wednesday's meeting, the Common Council of the City of Brazil:
* Tabled the amending of 2011 Salary Ordinances. Lawson said the SBOA pointed out typographical errors in the ordinances, and upon review, the council and Clerk-Treasurer Karen McQueen noticed other potential discrepancies within the Golf Fund and Parks Fund, which need additional time to confirm before passage, and
* Approved a change in the city's Sick Day Policy which reduces the amount of days an employee may miss without a doctor's note from three days in a row to two.
The next meeting of the Common Council of the City of Brazil will be 7 p.m., Wednesday, June 8, in the Council Chambers at City Hall.