Board members voted unanimously in favor to begin the bid phase after receiving an itemized building remodeling/construction project estimate and proposed building plans/floor plans from MMS-AE.
Board member Amy Burke Adams made the motion to accept the recommendation, with Forest Buell giving the second.
Clay Community School Superintendent Kimberly Tucker said some of the original construction plans have changed in the interest of saving taxpayer dollars.
"We were going to have glass walls around the board room, but it was a prohibitive cost," Tucker said. "We loved it, but we can't afford it. We had to distinguish between needs and wants."
The renovation plans include space for six offices, a large board room equipped to seat approximately 100 people, a waiting room, a designated work station area as well as rooms for office purposes.
"We've considered using the small room by the board room for executive sessions," Tucker said.
Tucker said she is most concerned about the building's outside appearance.
"A lot of people will drive by, but never come in," Tucker said, "so (the outside) has to be flattering."
Tucker added she expects the renovations to be completed by mid-July.
Meanwhile with a change in plans, the bus garage debate continues.
The meeting agenda packet reads, "After follow-up with legal counsel clarifying any concerns regarding clear claim to title and pre-existing RR (railroad) and/or potential utility easements and having received seller's updated survey and Phase I Environmental assessment, it is recommended the Williams property be purchased for future remodeling as the CCS Transportation facility."
However, board members discussed there are still some remaining legal concerns left to be answered and decided to table the issue with a 5-0-1 vote, with Buell opposing.
Board officials said there was a revised survey completed either Jan. 4 or 6, and they speculated the owner may not have had enough time to provide all the information before the meeting.
"I don't see the harm in allowing the owner more time to research the issues," Adams said.
"We should slow down, research all of our issues," CCS Secretary Ron Scherb said. "I am not ready to vote on this."
Other board members agreed and suggested the board should keep their options open.
"I make a motion we give (Williams) more time and allow him to gather more information," CCS board Vice President Tina Heffner said, "but we plan to continue to research other options, just as we are not preventing (Williams) from selling the property to other buyers."
In other board news:
* CCS board officials unanimously approved Conflict of Interest statements from Michael Boswell and newly appointed Business Affairs Director Timothy Gorman,
* The board unanimously voted in favor of establishing a prevailing wage committee,
* CCS board members conducted a first reading of policy no. 7705, which more descriptively defines who semester grades are calculated.
CCS board members voted unanimously in favor to pass the following resolutions:
* Resolution for interest deposits,
* Resolution to transfer appropriations,
* 2012 Transfer of funds certificate,
* Resolution to prepay claims, and
* Resolution to transfer from one fund to another.
Tucker said the above resolutions are standard and are passed every year.
CCS board member Tammy Beasley was not present during Thursday's meeting.
The CCS school board meets regularly on the second Thursday of every month.
The next meeting is scheduled for Feb. 8, at 7:30 p.m., in the North Clay Middle School Media Center.