The Board of Public Works and Safety met Wednesday to conduct a public hearing regarding additional water system improvements.
Brazil Mayor Brian Wyndham gave those in attendance a quick recap of the funding.
"There was money borrowed from the State Revolving Fund (SRF) when they did the water project and after what has been completed to this point there is some money that is still there," Wyndham said. "It hasn't been used and is available to us, but only for certain things. It has to pertain to water."
Lindsey Lenker, HWC Engineering, who has been working with the city on these improvements, was on hand to explain the projects and the funding further.
"In 2009 when the water project was initiated, the city got a loan with an SRF program to complete all its improvements," Lenker said. "In May I came back to the Board of Works and presented a contract for our (HWC Engineering) services to amend the Preliminary Engineering Report (PER).
"At the beginning of the project we have to complete a PER proving the necessity of the project and because there are funds remaining we have to amend the PER formally ... to complete construction, inspection and observation as necessary associated with specific items that SRF had approved relating to water improvements in accordance with their requirements."
Lenker said to be eligible the city must comply with the SRF's requirements.
"One of their requirements to complete the PER amendment is to conduct a public hearing and that's why we are here today," Lenker said. "As the mayor said, there are approximately $200,000 remaining in funds available for the city's use, according to the SRF guidelines of how you can use them, and we've gone through and prepared, after meeting with the water department, a list of needs that SRF has concurred with that they will fund."
According to Lenker, another requirement is to weigh two alternatives for each project.
"(Another) requirement of SRF is discussing each alternative and comparing it to no action," Lenker said. "You have to consider at least two alternatives. So we considered performing the work or not performing the work and then we have to provide an estimated cost based on performing the work.
"The total at this time for the estimated seven of the eight projects is $189,500. The eighth project is water meter replacement ... they have agreed can be completed if funds remain after the other seven items have been completed."
The projects are:
* Maintenance on Well No. 6, Well No. 7 and Well No. 9 pumps, which have not been completed in several years, due to budget constraints. All pumps and motors will be inspected and repaired. Well No. 7 will also be chemically cleaned prior to pulling the pumps and Well No. 6 will receive a new check valve ($40,000),
* Abandonment of Wells No. 1, 2 and 5, which have not been used in many years due to the poor quality and quantity of water they produce ($17,500),
* Filter media replacement in two of the three filters at the treatment plant ($70,000),
* Draining, cleaning, inspection and repair of the two 900,000 gallon ground storage tanks at the plant ($25,000),
* Replacing one of the plant's high service pumps ($30,000),
* Performing additional Supervisory Control and Data Acquisition (SCADA) training at the booster station and spare level transmitters will be provided to quickly replace any transmitters damaged by lightning ($5,000),
* The city was unsure of the location of a water main near IVC's parking lot so it was exposed by excavation in two locations. The locations were never repaved due to the need for funding approval, but will now be repaved ($2,000), and
* Replacing meters -- using any remaining funds -- which are thought to be inaccurate due to old age.
Brazil City Engineer Brian Pohlar noted because this is an estimation the work could cost less, which would mean more money to replace meters with, or more, which would mean the work would be prioritized to the more important projects.
The board then asked for any public input, and after none, the public hearing was closed.
Lenker said she will send minutes, notes of comments, proof of publication of public notice in the newspaper and a copy of a sign in sheet, which was passed around during the meeting to get the process started to start the projects.
As to when the work will start, Pohlar said the work needs to be done in the fall and will hopefully be ready to start by then.
The Board of Public Works and Safety meets regularly the second Wednesday of every month at 10 a.m., at Brazil City Hall.