The board first heard fuel and bus bids for unleaded fuel, diesel fuel and 66 passenger, 78 passenger and 48 passenger vans.
The board took patron comments and heard from David Wise, former school board member, who first congratulated the board on their new facility and the recent corrections they've made to make sure they coincide with state law.
Wise stated he attended a public hearing from the board on Aug. 28, and said he was "bitterly disappointed," that the board did not take patron comments and that the budget hearing on Sept. 17 was not properly advertised.
Wise also said state law makes it clear that the capital projects fund must be submitted in a certain timely manner, and the board failed to do so.
"When I was on the board," Wise said, "if we were making the same mistakes you were making, we would have been in court. Someday, someone may challenge you on some of these things."
Superintendent Kim Tucker stated that the budget hearing was on Sept. 17, and that Wise was not present at that meeting.
"We opened that meeting up to public discussion," Tucker said, "and we did not have anyone here that asked questions."
Tucker also stated the capital projects fund had been submitted in a timely manner that same evening.
Board member Tina Heffner spoke up in support of Tucker, saying she could verify the dates and advertisements of those meetings.
Further, Wise said he feels the board is shutting people out by not choosing local vendors when it comes to taking bids. Tina Heffner, board member, defended the board's selection of bids.
"Everyone can go online to the Clay Community Schools website in the next month to read the revision to our bids policy," Heffner said. "Giving community businesses a right to work with our schools has been in the forefront of conversations since day one. The board doesn't say 'Call this vendor and this vendor,' that just does not happen. It's very apparent we want to give businesses in our community the right to submit bids."
Meanwhile, in Tucker's Superintendent's report, she explained to the board that St. Vincent Hospital currently picks up the cost to Northview High School to promote athletic training for sports teams.
Tucker said Bloomington Hospital is interested in providing training and athletic support to Clay City High School.
"It's a great program that's available to many schools in the area," Tucker said.
Tucker also said the board has been working to create a balanced calendar for the next school year.
Tucker said a survey has been created and placed on the CCS website for community members, parents, students and teachers to be able to see the balanced calendar proposal, read a FAQ about the balanced calendar and have the opportunity to enter in their opinion about that balanced calendar.
Further, the board read over quotes from Sycamore Engineering and Crown Electric for various improvements and repairs to the CCS transportation facility.
For site lighting, Crown submitted a bid of $17,800, and Sycamore submitted a bid of $21,030. CCS accepted Crown's bid.
For an engine exhaust system, Crown submitted a bid of $3,450, and Sycamore submitted a bid of $7,655. CCS accepted Sycamore's bid at the suggestion of Tom Reberger, CCS director of Buildings and Grounds, who said the equipment and products from Sycamore were of a higher quality than Crown's.
For power to engine block heaters and lot lighting, Crown submitted a bid of $21,755, and Sycamore submitted a bid of $64,054. CCS accepted Crown's bid.
In other meeting news, the board;
* Approved the purchase of a new camera for the Clay City Jr/Sr High school journalism/yearbook team,
* Accepted the donation of labor and partial materials from Jason Sinders and other Clay City High School sports patrons to build a softball press box at Clay City High School.
The materials and labor are not to exceed $5,000,
* Gave permission for school corporation employees to apply for a Duke Energy grant and a High Ability grant, and
* Approved the 2013 CCS insurance rates, which increased 4 percent from last year.
The CCS Board of Trustees meets on the second Thursday of every month in the central administrative office at 7:30 p.m.