The purpose of the special meeting was for the council to review the 2013 budget for the departments of the City of Brazil.
Council President Sam Glover led the budget workshop with the help of Karen McQueen, Brazil clerk-treasurer.
The council went through the general budget as well as the budgets for all city departments and discussed the budgets with department heads that were present.
The council first reviewed the 2013 budget's cash flow sheet that indicates what the ending cash result will be at the end of 2013 for all funds within the city.
"The object here is to either a, have a cash balance, or b, take it to zero," McQueen said.
McQueen said she worked with all departments to move money according to state law or ordinances so the budgets all came out with a cash balance or at zero by the end of 2013.
"In the general fund, for 2013, we'll have the most money we've ever had," McQueen said. "I've played more of an active role with the budgets this year than I ever have been able to. It's been very nice."
In the general budget, McQueen said the city is waiting to hear what their insurance premium increases for 2013 will be. McQueen said the increase could be as much as 10-15 percent.
Mayor Brian Wyndham wondered if it would be easier to budget insurance premium increases if the city did their budgets on a fiscal year rather than a calendar year.
"If we budgeted it on a fiscal year," Wyndham said, "then McQueen would be able to look ahead and know what to budget for insurance."
Wyndham said the city is currently shopping with different insurance companies concerning insurance premiums.
The council also reviewed budgets for the mayor, city council, planning and zoning, city attorney, fire department, police department, civil city bonds, motor vehicle highways, sanitation, cemeteries and parks and recreation department.
Under the council budget, McQueen left funds available to possibly hire an animal control officer. McQueen said she's heard several city council members discuss the need for an animal control officer in Brazil, so she appropriated funds for that position, should the city decide to hire someone.
McQueen also proposed increasing the salaries for two Board of Works members to match that of city council members.
Planning and Zoning Administrator Stacey Gibbens was present to report of varying increases in her department's 2013 budget.
According to Gibbens, the planning and zoning budget increased their funds for postage and mowing.
Gibbens said the planning and zoning department is working on computerizing building permits in order to make the process faster and increase productivity.
Gibbens also said the planning and zoning department has budgeted $20,000 for 2013 for dumpster and debris removal at vacant homes and clean up lots in the city.
An additional $10,000 was appropriated to the attorney budget to go toward any additional attorney fees. McQueen said sometimes the city works with attorneys other than the city attorney for small jobs, and they've never budgeted for it in the past.
The city fire and police departments will both go through a transition in 2013. Their insurance funds will move from the council budget to their own departmental budgets and will see a monetary change because of that transition.
Fire Chief Jake Bennett also reported that salary increases in 2013 would lead to an $11,000 overtime increase in their department's budget.
When discussing local roads and streets, the council discussed the option of using possible Rainy Day Funds to repair roads and do repaving.
Wyndham mentioned the possibility of the city purchasing paving and steamrolling equipment in order for the city to do the jobs themselves instead of hiring outside companies to do the work.
Finally, the parks and recreation department increased the funds they'd need to clean and repair several park bathrooms that have faced a lot of vandalism and destruction in the past year.
The Brazil City Council will meet next on Wednesday, Oct. 24, at 7 p.m., in the City Hall Council Chambers.