During the Clay County Commissioners meeting Monday, several issues were discussed.
First, Bryan Husband, Emergency Management Agency (EMA) director, updated the commissioners on the GIS (Geographic Information System) grant, saying he should receive the full $6,000 for 2012-2014.
Next, he told the commissioners about the EMA assessment grant for $4,054.
"He has to complete paperwork and do certain things within the year," Commissioner Paul Sinders explained. "If all those requirements are met, his salary is reimbursed by 50 percent. If he goes up and beyond those requirements, the county gets additional money. I want to commend you for going up and beyond to get this additional money."
This is the third year in a row the county has received additional money thanks to Husband.
Next, Husband explained the need for a damage assessment team, which would be in place district-wide. According to Husband, if a large disaster occurred, several counties could help. FEMA would give 100 percent reimbursement. Husband felt having a team would be better than using an outside vendor and having to sign a contract each year.
At the last special meeting, the commissioners opened the bids for bridge work on three separate bridges. The bids were drastically different. After talking with Brown's Land Improvements, Staunton, about their bids for the bridge work, the commissioners found Brown's did not understand the full scale of the work and withdrew their bids after having the wrong calculations.
The commissioners accepted the bids from Bls Contractors, Bowling Green, for Bridge No. 14, for $43,730, and for Bridge No. 155, for $30,300. For Bridge No. 225, the commissioners did not feel comfortable accepting the bid for $77,635 because more work would need to be done at a later date.
"After we discussed that bridge and the problems we have with it, I'm not comfortable to proceed with that (quote)," Sinders said. "If we spend $78,000 on that bridge, that will take care of it at this time, but the deck on the bridge is going to cause problems in the not-too-distant future. If we spend the $78,000 now, it's going to be lost because if we decide to replace that deck, we won't be able to use the work that was done. That bridge also needs guardrails."
The commissioners rejected the quote for Bridge No. 225 from Bls Contractors and will discuss a "plan B."
Meanwhile, the commissioners opened quotes for a tandem truck for the Highway Department including:
* JX Peterbilt for $125,000 with a trade-in allowance of $15,000, and
* Terre Haute Truck Center for $109,784 with a warranty as an additional cost.
The commissioners asked both companies' representatives questions about chassis, beds and timelines. They decided to review both quotes closely -- looking at the price, lease and warranty -- before making a decision. The commissioners plan to have a special meeting Thursday, Dec. 6, at 10 a.m., to make a decision.
In other news:
* On County Road 1300 S., in Lewis Township, the DNR found several underground mines in the area and now plan to inject cement base grout into the mines to eliminate some of the surface movement to the road. Sinders said he understood the work would be inconvenient for the people who live on the road; however, he felt it was something that needed to be done for their own safety. The road will be paved after the work is finished. The commissioners accepted the scope of the work as presented, which includes a road bond to make sure everything is done as discussed,
* The commissioners accepted their annual contract with Purdue Extension with a slight increase of 1 percent. The increase was included in the 2013 budget,
* The commissioners will have their annual property sale through the Internet this year. The properties will be up for bid March 21, starting at 10 a.m. The auction will end April 1, at 10 a.m. For those who do not own a computer, a terminal will be set up in the Clay County Courthouse to use. The money has to be brought to the Courthouse by April 2, or be sent in an overnight money order. All properties will start at a price of $50. The commissioners approved Resolution No. 7-2012 for the sale of properties with severely delinquent property tax payments,
* Clay County Community Corrections Executive Director Mary Brown requested a grant application that requires no county match. The commissioners approved the request, but the issue needed to be approved by the Clay County Council as well, and
* The commissioners approved the Clay County calendar including dates for claims, closings, meetings and payroll. The commissioners decided to close the Clay County Courthouse at noon on Dec. 31, for New Year's Eve.