During the Clay County Commissioners meeting Monday, the commissioners approved two ordinances in a contract with Sunrise Coal Company, Terre Haute, which plans to do considerable mining in Harrison Township.
The commissioners met with representatives from Sunshine Coal Company during several occasions, beginning in December.
The commissioners approved, on the first reading, Ordinance No. 3-2013, which allows the temporary closing of a portion of County Road 100 E., where the road intersects with County Road 750 S., in Harrison Township. The road will be closed for 30 days or less, to be opened no later than March 16, 2013.
During the closure, Sunrise will construct a concrete pad to use for the mining trucks. The company will also put up the necessary signage, including stop signs with flashing red lights.
The commissioners also approved the agreement to allow the widening of part of CR 100 E.
In addition, the commissioners approved, on the first reading, Ordinance No. 4-2013, which allows the temporary closing of a portion of CR 750 S., beginning at the intersection of CR 100 E., running west 3,900 feet. The closure should not exceed a period of five years. The closure of CR 750 S. will begin next week, according to officials.
Sunrise is responsible for rebuilding and reconstructing the road upon completion of closure, or if incapable of doing so, will compensate the commissioners for the price of the work to be done.
The commissioners agreed both closures would not affect the county traffic flow.
Meanwhile, Emergency Management Agency (EMA) Director Bryan Husband presented a letter addressed to the state, which explains all unincorporated areas of Clay County are currently in compliance with ADA regulations because of a lack of curbs and sidewalks. The commissioners accepted the letter.
In addition, the commissioners approved Husband's grant application request and his request for the approval of an upgraded response vehicle, which was provided by the Sheriff's Department. Husband had been using a 2003 vehicle and will now be using a 2008 vehicle.
Next, Clay County Assessor Mark Barnhart and Project Manager Bill Burkle presented an amended contract with Tyler Technologies. Due to the Department of Local Government Finance (DLGF) regulations, the appraisal support services contract needed amended. The contract becomes a two-year contract, rather than three.
"The basic premise of why this is being amended is the reassessment rules were not in place at the time of the signing of this contract," Burkle said. "The DLGF put those reassessment rules in place and 2014 is in conflict with the reassessment rules. We're basically reducing it by one year so it doesn't infringe upon their rules and removing any language that was related to reassessment-type activities."
The amended contract, which was approved, will last through 2013.
In other news:
* Principal Michael Conly of Architura, an architecture, planning, design and creation company based in Indianapolis, explained his company's extensive experience specializing in county projects including building renovations. He requested the county's consideration in any upcoming projects,
* The commissioners approved, on the first reading, Ordinance No. 1-2013, for the commissioners' reimbursement of personal cell phones for county business. The ordinance calls for a reimbursement of $100 per month, to go in effect January 2013,
* The commissioners approved Dr. Frank Zwerner as the Deputy Health Officer for Clay County,
* The commissioners re-appointed Marsha Riggin as a representative to the Lewis Township Fire District. She will serve a four-year term,
* The commissioners approved the renewal of an elevator maintenance contract for the Clay County Courthouse with Mid-America Elevator Company. The three-year contract has a fee of $138.66 per month,
* The commissioners made changes to budget appropriations for the courthouse and jail. Before the Clay County Justice Center had one budget, according to Commissioner President Paul Sinders, but the commissioners would now like to split the budget into several funds to better watch where the monies are going. The commissioners approved the request for transfers and the establishment for funds,
* Sheriff Mike Heaton requested the approval of purchasing two 15-passenger transfer vans for the Sheriff's Department. The commissioners approved the request, subject to council approval, and
* The annual report was presented to the commissioners.
The Clay County Commissioners meet the first Monday of the month at 9 a.m., in the Commissioners' Courtroom at the Clay County Courthouse. The next meeting is scheduled for Monday, March 4, at 9 a.m. The public is welcome to attend.